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Smart invoicing software for freelancers and small businesses

Smarter invoicing. From proposal to paid.

Create unlimited invoices, manage proposals and contracts, and accept online payments. Ask Birdy to prepare the details, or use the builder for full control.

Start for free

No credit card required · Unlimited invoices on every plan

Birdy included in paid plans.

Illustration: a towing company asks Birdy to invoice Harbour Logistics for a van recovery and 24 miles of towing with 20% VAT, due in 14 days. The invoice builder fills in the client, line items, VAT and due date for a £442.80 total, Birdy shows a summary with send and download options, the user switches the invoice to blue, then reviews it and sends it to the client with a CC.

One connected client workflow

Proposals, contracts and invoices. Connected.

Agree on the work, confirm the details and create your invoice without entering the same client information again.

Proposal

Accepted

Share the scope and price. Your client accepts online.

Estimate

Approved

Quote the job. Once approved, it converts into an invoice with its items intact.

Contract

Signed

Confirm the agreed work and collect an online signature.

Invoice

Sent

Client details and line items carry over. Nothing to retype.

Payment

Paid

Your client pays from the invoice and you see it recorded.

Reports

Up to date

Payments and expenses land in your reports, so you always know how the month is going.

Start with the document you need. Keep the next step connected.

Proposals and contracts are included with Growth.See plans

Meet Birdy

Your invoicing assistant, right inside InvoiceBirds.

Ask Birdy to prepare invoices, check what’s overdue, log expenses, or give you a quick view of how the month is going, all without leaving your workspace.

You ask

I need an invoice for Harbour Logistics for the Ford Transit recovery and 24 miles of towing.

Saved clients · Services · VAT

Draft ready

Example

Invoice INV-822

Harbour Logistics Ltd · Due in 14 days

Vehicle recovery, Ford Transit

1 × £285.00

£285.00

Towing to depot

24 × £3.50

£84.00

Subtotal
£369.00
VAT 20%
£73.80
Total
£442.80

Draft only. Review before sending.

Try an example

Birdy helps with the busywork. You stay in control before anything gets sent.

Start for free

Birdy included in paid plans.

Online payments & follow-ups

Make it easy for clients to pay.

Add a payment link to your invoice, see what has been paid and follow up on what is overdue, all in one place.

Pay from the invoice
Give clients a direct way to pay online.
Know what needs attention
See paid, outstanding and overdue invoices.
Follow up without starting over
Use payment reminders to keep the conversation moving.

Automatic payment reminders are included with Professional and Growth.

Keep expenses, payment history and tax reports organized alongside your invoices.

Start for free

Illustration: your client opens invoice INV-1048 for Lumen Labs (design retainer €1,200, website support €300, VAT 20% €300, €1,800 due in 30 days) and pays with the Pay invoice button. A confirmation shows the €1,800 payment received online today, and your invoice list shows Harbor & Co. €640 sent, Fieldnote Studio €1,150 overdue and Northbeam €420 paid.

Invoice customization

Your brand on every invoice.

Pick a template, set your colors, add your logo, taxes, discounts and signature. Every change shows on the invoice instantly.

Animated example: an invoice from Ridgeway Towing & Recovery to Harbour Logistics is customized step by step. Brand colors are applied, corners are rounded and the item table becomes striped, a logo is added, VAT at 20% and a 10% discount are applied (total £501.12), and a drawn signature is added.

European e-invoicing

EU e-invoicing, without the complexity.

Create structured e-invoices in supported European formats, import supplier invoices and keep everything organized in one workspace.

Multiple formats, one workspace
Export supported European e-invoice formats without switching tools.
Import supplier invoices
Bring structured incoming invoices into InvoiceBirds.
Built for easier administration
Keep invoice details organized and ready to review.

INV-2026-0142.pdf

ZUGFeRD / Factur-X · PDF/A-3 with embedded XML

Exporting…

Morrow Studio GmbH

Invoice

INV-2026-0142 · 2026-10-31

Bill to

Lumen Labs GmbH

Brand design retainer€1,200.00
Website support€300.00
VAT 19%€285.00
Total€1,785.00

factur-x.xml· embedded in this PDF

<rsm:CrossIndustryInvoice
    xmlns:rsm="urn:un:unece:uncefact:data:standard:CrossIndustryInvoice:100">
  <rsm:ExchangedDocument>
    <ram:ID>INV-2026-0142</ram:ID>
    <ram:TypeCode>380</ram:TypeCode>
    <ram:IssueDateTime>
      <udt:DateTimeString format="102">20261031</udt:DateTimeString>
    </ram:IssueDateTime>
  </rsm:ExchangedDocument>
  <rsm:SupplyChainTradeTransaction>
    <!-- seller, buyer and line items … -->
    <ram:InvoiceCurrencyCode>EUR</ram:InvoiceCurrencyCode>
    <ram:TaxBasisTotalAmount>1500.00</ram:TaxBasisTotalAmount>
    <ram:TaxTotalAmount currencyID="EUR">285.00</ram:TaxTotalAmount>
    <ram:GrandTotalAmount>1785.00</ram:GrandTotalAmount>
  </rsm:SupplyChainTradeTransaction>
</rsm:CrossIndustryInvoice>

One file for people and software: your client reads the PDF, their accounting system reads the data inside it.

Abbreviated example for illustration, not a complete file.

Supplier invoice imported

Brightway Supplies GmbH€642.60

Recognised as XRechnung

Ready to review

Who it's for

Made for the way you work.

Simple invoicing for freelancers, agencies, consultants and small businesses.

  • A freelancer smiling as she works on her laptop at home

    Freelancers

    Send professional invoices without losing time to admin.

  • An agency team reviewing work together around laptops and notes

    Agencies & studios

    Keep proposals, contracts and client billing connected.

  • Two consultants in suits talking outside an office building

    Consultants

    Invoice project fees and ongoing work with less repetition.

  • A smiling bakery owner with arms crossed in his shop

    Small businesses

    Quote the job, send the invoice and track payment.

Switching made simple

Switch in an afternoon. We'll help you move.

Bring everything with you. We'll help. Import your clients, items, services and expenses from the tool you use today, and get set up with a real person by your side.

  • Upload a CSV

    Export from your current software or a spreadsheet, then upload the file to bring your data across.

  • Add in bulk

    Add clients, items, services and expenses in bulk, by CSV or by hand, instead of one at a time.

  • Real people, ready to help

    On paid plans, our team guides your move by video call, chat or email.

Talk to our teamStart for free

Migration help is included on paid plans.

Our support team at work. Beside them, an example import: a CSV export is uploaded, its columns are matched, and 248 clients, 36 items and services and 112 expenses are imported. A message from the team offers help by video call, chat or email.

InvoiceBirds support team members on headsets, helping customers

Pricing

Unlimited invoices. Clear pricing.

Start free. Upgrade for Birdy, more automation or the complete proposal-to-payment workflow.

Yearly billing saves 50%.

Free

For getting started.

$0/month

Birdy is included in paid plans.

  • Unlimited invoices
  • 3 clients, 3 saved items and 3 estimates
  • Supported e-invoice exports
  • Online payments via Stripe
  • Expense tracking
  • InvoiceBirds branding
Start for free

No credit card required.

Professional

Best for Invoicing

For freelancers and businesses that want smarter invoicing, less admin, and more control over their finances.

$8/monthBilled $96 yearly

250 Birdy requests/month

Everything in Free, plus

  • Prepare and edit invoices with Birdy
  • Unlimited estimates, clients and items
  • Online payments and automatic reminders
  • Custom templates and tax labels
  • Expense management and tax reports
  • Remove InvoiceBirds branding
Start Professional

Growth

Full Client Workflow

For growing businesses that want to manage proposals, contracts, invoicing, payments, and financial performance in one place.

$12/monthBilled $144 yearly

500 Birdy requests/month

Everything in Professional, plus

  • Proposals clients accept online
  • Contracts with online signatures
  • Turn proposals into contracts and invoices
  • Track documents from sent to signed
  • Advanced analytics and tax insights
  • Bulk editing and priority support
Choose Growth

Why InvoiceBirds

Why pay more for less?

Create unlimited invoices for free, let Birdy handle repetitive work, and manage your entire client workflow in one place.

Unlimited invoices
InvoiceBirds:

Unlimited. Free forever. No invoice caps, no forced upgrades.

Other tools: Free plans may restrict how much you can invoice.
Price for unlimited invoicing
InvoiceBirds:

$0/month. Send as many invoices as you need, at no cost.

Other tools: Unlimited invoicing may require a monthly subscription.
Intelligent workspace assistant
InvoiceBirds:

Meet Birdy. Create and edit invoices, track expenses, and get instant business answers. Professional & Growth

Other tools: More manual work, with automation often requiring extra setup.
Unlimited clients & saved items
InvoiceBirds:

Every client. Every service. One place. No limits on paid plans.

Other tools: Entry-level plans may limit clients or catalog items.
Proposals & contracts
InvoiceBirds:

From first proposal to signed contract. One connected workflow. Growth

Other tools: May need separate tools, subscriptions, or upgrades.
Online payments
InvoiceBirds:

Get paid straight from your invoices. Stripe-powered payment links on every plan.

Other tools: Payment integrations, setup, and availability can vary.
Structured EU e-invoicing
InvoiceBirds:

Built for European e-invoicing. ZUGFeRD, Factur-X, XRechnung & UBL. All plans

Other tools: Format compatibility and country coverage can be limited.
Expenses & reports
InvoiceBirds:

Stay on top of every expense. Free expense tracking, with tax reports on paid plans.

Other tools: Advanced reporting may require more expensive plans.
International invoicing
InvoiceBirds:

Work across borders with confidence. Multiple currencies and flexible tax settings.

Other tools: Currency and tax options may depend on your plan.

More than invoices. Everything works together.

Unlimited invoices. No credit card required.

Start invoicing for free

Help & guides

Answers whenever you need them.

Clear documentation, quick answers and real people, all in one Help Center.

Visit the Help Center