Invoice Template for Small Studios
In a small studio, the person who sends the invoice is often the person who did the work. The invoice has three jobs: look as professional as the work, carry every detail the client’s accounts team needs, and take minutes to produce, because unbilled admin time is unpaid time.
This template handles hourly billing, fixed-price projects and retainers equally well. Add your tax or VAT number, pick the client’s currency from 50+ options, and send an invoice that gets processed on the first pass.
What to include on this invoice
- Your studio’s legal or trading name and contact details
- Tax/VAT identification number where applicable
- Hourly rate × hours, or a fixed fee per deliverable
- The project, purchase order or contract the work relates to
- Payment due date and accepted payment methods
- Late-payment terms, stated up front
Example line items
| Item | Description |
|---|---|
| Design sprint | Discovery and wireframes, 5 days at the agreed day rate |
| Project milestone 2 | Delivery of the approved second milestone |
| Rush fee | 48-hour turnaround surcharge as agreed |
| Monthly retainer | June 2026 retainer, 20 hours included |
Billing tips
Invoice on delivery: the payment clock only starts when the invoice lands.
For new clients, send a deposit invoice (30 to 50 percent) before work starts.
Track which clients pay late and shorten their terms from Net 30 to Net 14.
Create this invoice now, free, no signup
Fill in your details in the free online generator, pick this template, and download a professional PDF in under two minutes.
Frequently asked questions
What should a studio invoice include?
Your studio’s legal name and address, the client’s details, a sequential invoice number, the issue and due dates, a description of each deliverable, the amounts, any tax with your tax ID, and how to pay.
Can a studio charge interest on late payments?
In the UK and the EU, late business-to-business payments carry statutory interest and a fixed recovery sum. Stating your late-payment terms on the invoice sets expectations even if you never enforce them. Not legal advice.
Can I invoice international clients?
Yes. Choose from 50+ currencies in the generator and the totals, tax and formatting adapt automatically.
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